How to create a new job?

Creating a job in Zappyhire is a simple process that helps recruiters define the job requirements and eligibility criteria. Jobs are published on job boards to generate candidates and fill positions. 

After a requisition is completely created, a new job is automatically drafted for that requisition. The hiring team is notified by email and can proceed to edit the job and publish it on multiple job boards. 

To create a job:

Step 1: On the Jobs page, click on Draft Jobs.

Step 2: Select and click on the job you want to edit and publish. 

You can also create a new job from the Job dashboard or from the Requisition dashboard.

1. To create a job from the Jobs page:

Step 1: Click on Create Job.

Step 2: Select a requisition from the list. The new job will be linked to the selected requisition.

Step 3: You can create a new job or copy from existing job. If you select create a new job, most of the job fields will be prefilled with the requisition details. You can edit this and proceed to publish the job. If you select copy from an existing job, you must first select the job you want to copy. All the job fields will be automatically filled with details of the job you selected. You can then proceed to edit it and publish the job. 

2. To create a job from the requisition dashboard:

Step 1: On the left menu bar, click on Requisition.

Step 2: From the Active tab, find the requisition for which you wish to create the job.

Step 3: Click on the three dots at the end of the requisition and select the Create Job option.

Step 4: A pop up opens with the selected requisition name. You can then select how you wish to create a job. You can create a new job or copy from existing job. If you select create a new job, most of the job fields will be prefilled with the requisition details. You can edit this and proceed to publish the job. If you select copy from an existing job, you must first select the job you want to copy. All the job fields will be automatically filled with details of the job you selected. You can then proceed to edit it and publish the job.

To create a new job:

A job can be created in 5 simple steps which are adding the basic details, configuring the Job Application Bot, setting the eligibility criteria, customizing the interview stages and publishing the job.

Stage 1: Job Profile

The first step is to fill in the basic requirements. By default most of the job fields will be filled with the requisition details. 

Step 1: You can review the prefilled fields and edit them if required.

NOTE: If the requisition admin has provided these details at the time of creating a requisition, all the details will be prefilled while creating a job. This helps the recruiter to quickly review the job fields, edit and proceed to the next step.

Step 2: Set a priority for the job. The four priorities are critical, high, medium and low priority. Setting a priority helps a recruiter filter out jobs based on their priority (on the Home screen) and focus on the most critical jobs. 

By default, the priority will be set to medium.

Step 3: Fill the salary range, job description and proceed to the next stage.

Stage 2: Job Application Bot

Jobs can be published on the company career site along with other job boards. Potential candidates can view and apply for jobs on the career site. In Zappyhire, a job application chatbot interacts with the applicant when they apply for a job. The bot asks questions and the applicant responses are recorded and used for automatic screening. The second stage of job creation is configuring the questions asked by the job application bot to the applicants. 

Step 1: You can add questions you want to ask an applicant when they apply for the job. The configuration page will display some suggested questions on the left side. You can keep the suggestions or add questions from the Library. The selected questions will be displayed on the right side.

Note: The library will also have the Candidate custom fields created by the administrator. Use these questions to collect specific data from the candidates. To know more about Candidate custom fields, check the article “How to add a candidate custom field?”

Step 2:  Selected questions can be deleted by clicking on the delete icon next to each question. Drag and move each question to reorder the sequence of questions. 

Step 3: If you cannot find a question from the suggested list of questions you can create a new question. Click on +Add new questions. A drop down list to select the answer type is displayed. For example, if you would like to add a new question: "How many years of experience do you have in Marketing?" Since the answer type for this question is expected in a number format you can select Number from the drop down list. 

Note: Questions of the type “document” will request the candidate to upload the specific document at the time of application.

Step 4: After configuring the chatbot, proceed to the next stage. 

Stage 3: Candidate Eligibility

In this stage, you define the criteria to identify suitable candidates for the job.

• Click on "Candidate Eligibility" to set the eligibility criteria for applicants.

By default, the system populates the Experience Range and Minimum Qualification fields based on the information provided in the Basic Details section.

• To add new criteria, click "Add Eligibility Criteria." 
  

• Choose from a list of fields including System fields (Courses, Certifications, Gender, Primary Skills, etc.) and custom fields added in Settings (as type Candidate). 

• Managing Criteria:

Delete selected criteria by clicking the delete icon next to each or edit by clicking the edit icon. 

Once the eligibility criteria are set and customized, proceed to the next stage of job creation.

This stage ensures that the system screens and identifies candidates who meet the specified criteria, streamlining the recruitment process for efficient candidate selection.

Stage 4: Recruitment stages

These are the stages a candidate goes through to get hired for a job. You can customize and configure the recruitment stages for each job.

Step 1: A list of recruitment stages are displayed on top. You can drag and drop to reorder the stages. To add more interview stages, click on the button (+) button on the right side. To remove stages, click on the (x) button on the top right of each stage.

Step 2:  To configure each stage, click on the stage. Select the assessment areas. The assessment areas you select for each stage is the criteria against which the candidate is scored during their interview. After selecting the assessment areas, proceed to select the interviewer for the selected assessment stage. When a stage is completely configured, it will show a green tick on the top.

Note: You can click on the copy job stages option to copy job stages from previously created jobs. All the stages, assessment areas and interviewers are configured as per the copied job. This speeds up the job creation process. 

Step 3: After all the stages are configured, proceed to the final stage of the job creation process.

Stage 5: Publish Job

Step 1: In the last step you can select/edit the hiring team and number of open positions. These fields are prefilled with the details given during the time of requisition creation. You can add or remove members from the hiring team. This team is notified when the job is published and has access to the view and manage the job. 

Step 2: Select the job boards to publish the job and proceed to Publish Job.

Once the job is published to all the job boards, candidates can start applying and the screening process begins.